We want you to know how we collect, use and protect your personal information. The data controller is Monicam Ltd TA SCI, (referred to in this policy as “we”, “us” or “our”).
1. Personal information we collect
When you register interest in SCI, or wish to use our professional services you will be asked to provide us with: your personal details, including without limitation; your name, postal and billing addresses, email addresses, phone numbers
When you visit our site or social media platforms (LinkedIn, Facebook, Twitter) we may collect information about your online browsing behaviour and any devices you have used to access our site (including your IP address, browser type and mobile device identifiers)
If you work for us, we will ask for the information above, plus financial information to enable us to manage your employment: including but not limited to, your National Insurance number, Tax Code, Bank details, medical information, next of kin, training and education records or accreditations
2. How we collect and use your personal information
This section explains how we collect and use your personal information.
2.1. Expressing interest in our products or services via our site
We ask you to complete a contact form when expressing interest in our products or services. This may include (but is not limited to) your email address, contact name, company website, telephone numbers and company address details. We will use this information to initiate and maintain contact with you
2.2 Service Contract renewals
We provide annual service and maintenance renewals, and will use your personal data to contact you when renewals are due
2.3 Contacting us about Careers via our site
We use an electronic form to capture the contact details listed in 2.1 above. This also allows you to upload and submit a CV to us. We will use this information to contact you directly
2.4 Working for us. We will use your personal information as described in 1 to manage your employment with us
2.5 Communicating with us via Social Media Platforms
We use LinkedIn, Twitter and Facebook to promote our company services, careers and interests. We use this information to tailor our direct communications with you
All personal information that we hold to enable your use of the SCI services can be removed by emailing us on firstname.lastname@example.org.
2.6 Internal reporting, insight and analysis
We may also use the personal information referred to in this section 2 to generate aggregated data for the purposes of internal reporting, insight and analysis, enabling us to improve and personalize our services.
2.7 Contacting you
We collect and may use your personal information to:
2.7.1 contact you in response to the communications that you have directed at us. We want to be able to help you so we use personal data to provide clarification or assistance in response to your communications
2.7.2 invite you to take part in polls and other market research activities carried out by us. Any feedback you provide will be used to improve our services. However, if we contact you about this, you do not have to take part in the activities
We will periodically review your personal information to ensure that we do not keep it for longer than is permitted by law (see section 9 below).
3. Why do we process your personal information?
We will only collect and use your personal information (as described in sections 1 and 2) in accordance with data protection laws. Our grounds for processing your personal information are as follows:
From May 25th 2018, you will have a right to object to our use of your personal information for these legitimate interests, including a right to object to profiling by us (see section 6.1.5 below).
4. Disclosure of your personal information to other organisations
The personal information that we collect when you use our site or contact us is confidential. We may disclose your personal information to a third party in the following circumstances:
4.1 If required in order to supply the services you have requested – e.g Addresses or on site contact numbers for materials being delivered for your project
4.2. If required or permitted to do so by law;
4.3. If required to do so by any court, or any other applicable regulatory, compliance, governmental or law enforcement agency;
4.4. If necessary in connection with legal proceedings or potential legal proceedings;
5. How you can change permissions
All emails or other forms of communication directly from us to you will include clear instructions on how to unsubscribe. Plus, if you don’t want to be contacted by us anymore you can email email@example.com. Section 6 below also sets out your other information rights.
6. Your information rights and responsibilities
6.1. You already have certain rights under existing data protection legislation, including a right to request a copy of the personal information we hold on you, if you request it in writing. From 25 May 2018 you will also have the following rights:
6.1.1. Right to correct: the right to have your personal information rectified if it is inaccurate or incomplete;
6.1.2. Right to erase: the right to request that we delete or remove your personal information from our systems;
6.1.3. Right to restrict our use of your information: the right to ‘block’ us from using your personal information or limit the way in which we can use it;
6.1.4. Right to data portability: the right to request that we move, copy or transfer your personal information;
6.1.5. Right to object: the right to object to our use of your personal information including where we use it for our legitimate interests, or where we use your personal information to carry out profiling to inform our market research and user demographics. If you raise an objection we will stop processing your personal information unless very exceptional circumstances apply, in which case we will let you know why we’re continuing to process your personal information.
We will use reasonable efforts consistent with our legal duty to provide you with your rights in accordance with data protection legislation.
6.3. If you’re not satisfied with the way any complaint you make in relation to your personal information is handled by us then you may be able to refer your complaint to the relevant data protection regulator. In the UK, this is the Information Commissioner’s Office.
8. Keeping your personal information secure
8.1. Keeping information about you secure is very important to us so we store and process your personal information in accordance with the high standards required under data protection legislation. From time to time and for operational reasons the personal information we collect from you may be transferred to and stored in countries outside of the European Economic Area (“EEA”).
8.2. We do our best to keep the information you disclose to us secure. However, we can’t guarantee its security. By providing this information via our site, Social Media platforms or any other communication means, you accept the inherent risks of providing information online and will not hold us responsible for any breach of security.
9. How long do we keep your personal information?
10. How to contact us
If you have any queries relating to our use of your personal information or any other related data protection questions, please contact us at firstname.lastname@example.org or write to the Data Protection Officer at Monicam Ltd at Discovery Park, Innovation House, Ramsgate Road, Sandwich, Kent. CT13 9FF.